Register company in Poland

Fionza Consultants specializes in facilitating seamless company registration in Poland. Our comprehensive service package encompasses Poland company registration, corporate bank account setup, and expert management of accounting and tax obligations. Choose Fionza Consultants for a one-stop, legally compliant solution to kickstart your business in Poland.

Poland

Company Registration – 3 Weeks
Local Director? – No
Bank Account Opening – 4 Weeks
Travel Required – No

Register company in Poland

Experience an easy and hassle-free company registration in Poland with Fionza Consultants by your side.

Poland stands out as a consistently growing economy, boasting 28 years of uninterrupted economic growth, a feat rivaled only by Australia. Notably, it emerged unscathed from the 2008 Global Financial Crisis, making it the sole European economy to do so—a testament to its successful liberalization policies. Today, Poland is a major player in the developed markets of the European Economic Area, featuring a well-regulated banking and financial sector. Opting for company formation in Poland through Fionza Consultants provides unparalleled access to the European market.

Our comprehensive service package covers all aspects of setting up a business in Poland, including:

Company registration in Poland with the National Court Register
Provision of a local registered address
Nominee director services in Poland
Corporate bank account opening
Assistance with financial and business license applications
Annual accounting and tax services.

Count on Fionza Consultants for a seamless entry into the Polish business landscape.

How long to register company in Poland and open corporate bank account?

Fionza Consultants assures a swift and efficient company incorporation process in Poland, typically completed within just 3 weeks. Once we receive the due diligence documents from your directors and shareholders, our dedicated team promptly conducts a thorough search to confirm the availability of your preferred company name. Subsequently, we meticulously prepare all the necessary incorporation documents.

A significant advantage is that you won’t need to embark on any overseas travel during the entire registration process. Once Fionza Consultants successfully establishes your company in Poland, you can expect the prompt delivery of vital documents. These include the certificate of formation, Memorandum and Articles of Association, as well as the registrar detailing your directors and shareholders.

Furthermore, we tailor our services to align with your unique business goals and activities. We initiate the application process for essential licenses, ensuring that your company is operationally ready. Within just 4 weeks following company registration, we expedite the opening of a corporate account with a reputable local or international bank.

Rest assured that with Fionza Consultants, your company will be fully operational and prepared within a streamlined 7-week timeframe from the moment you engage our services.

Can a foreigner register company in Poland?

Poland permits full foreign ownership, and the process is facilitated by the absence of requirements for companies to appoint a local director, secretary, or representative. This business-friendly environment has contributed to Poland emerging as the primary destination for foreign direct investments in Central Europe, a status bolstered by the creation of Special Economic Zones featuring more advantageous corporate laws.

It’s essential to note that while the majority of industries enjoy unrestricted foreign ownership, certain sectors considered sensitive or strategically significant may encounter barriers. For instance, non-European citizens are subject to a maximum ownership limit of 49%, and additional licensing requirements may apply. Understanding these nuances is crucial for businesses seeking entry into such industries in Poland.

How to register company in Poland?

Explore this comprehensive guide from Fionza Consultants to navigate the incorporation process and secure a banking account in Poland effectively. By systematically following the six steps outlined below, you can anticipate commencing business activities with your Poland company within a short span of 7 weeks.

Step 1: Choosing a Suitable Company Structure

Tailored to your business goals, Fionza Consultants’ dedicated consultants recommend the most fitting company structure, considering optimal paid-up share capital, requirements, and legislation.

Step 2: Reservation of Company Name

Fionza Consultants takes care of reserving your preferred company name with the National Court Register.

Step 3: Preparation of Supporting Documents to Register Company in Poland

Directors and shareholders typically need to provide basic KYC documents. Fionza Consultants assists with internal due diligence checks, including certified passport copies, proof of address, bank reference letters, and CVs. Although a Polish resident director isn’t mandatory, Fionza can provide a nominee director for enhanced privacy. Additionally, we aid in securing a registered local office address and draft essential documents like Articles of Association, business plans, and incorporation documents.

Step 4: Filing to Register Company in Poland

Fionza Consultants initiates the registration process with the National Court Register. Upon approval, we promptly courier the Certificate of Incorporation, Memorandum and Articles of Association, and other necessary documents to your chosen address. Translations into English are provided for your convenience.

Step 5: Corporate Bank Account Opening

Post-company formation, Fionza Consultants facilitates the opening of a corporate account with reputable banks in Poland and Europe. Leveraging established partnerships, we present your business to relationship managers and compliance teams. Typically taking four weeks, our team negotiates on your behalf for virtual meetings, if needed, ensuring a smooth account opening process.

Step 6: Financial Reporting and Taxation Obligations

Following company setup, Fionza Consultants continues to support your business with accounting and tax services. This includes obtaining a unique Tax Identification Number (NIP) for your company, registering for VAT if necessary, and ensuring compliance with the Social Insurance Institution (ZUS). Our dedicated consultants handle financial statements, corporate tax returns, and bookkeeping. We clarify any doubts regarding obligations and guide you through tax-related considerations, with audits necessary only under specific thresholds.

For more information or clarification on your company’s obligations, Fionza Consultants’ dedicated team is at your service.

Types of Business Structures to consider when you register company in Poland

Unlock the diverse business landscape in Poland by understanding the various business structures offered, each catering to unique needs in terms of personal liability protection, privacy policies, tax obligations, and ownership flexibility. Fionza Consultants guides you through the selection process to identify the most optimal business structure based on your business activities and the nationalities of shareholders and directors.

Sole Trader:

Simplified for quick incorporation.
No minimum capital requirements.
Owners with a temporary residence permit in Poland can start as a sole trader.
Full liability for the owner.

Partnerships:

Options include general and limited partnerships, civil law partnerships, professional partnerships, and limited joint-stock partnerships.
Minimum share capital requirement for limited joint-stock partnerships.
Suitable for investors prioritizing ease of incorporation or family-run businesses.

Limited Liability Company (Spółka z ograniczoną odpowiedzialnością or sp. z o.o.):

Offers a balance between partnerships and corporate structures.
Distinct legal personality for liability protection.
No free transfer of share ownership.
Compliance with accounting and financial reporting requirements.

Joint-Stock Company (spółka akcyjna or S.A.):

Private or public entities, depending on stock exchange listing intentions.
Strict operation and management requirements.
Subject to full accounting and financial reporting.
Always required to appoint an auditor and a supervisory board.

Poland Free Zone Company (SEZ Company):

Established in Special Economic Zones (SEZs).
Attracts international clients with tax exemptions.
Economic substance requirements, including a minimum capital requirement and job creation.

Branch Office (oddział):

Cheaper to incorporate and manage than a subsidiary firm.
No minimum capital requirements.
Liability protection trade-off; parent company is wholly responsible for debts.

Representative Office (przedstawiciel):

Requires a foreign parent company.
Engages in non-profit activities like market research.
Ideal for businesses exploring the Polish market.

Fionza Consultants ensures a tailored approach, considering your unique business needs, to help you make informed decisions on the most suitable business structure in Poland.

Accounting and tax obligations

Entrust your Poland accounting and tax obligations to Fionza Consultants for a seamless experience. Our dedicated team of consultants ensures the completion of your firm’s financial statements, corporate tax returns, and audits, eliminating the need for your travel. Outsourcing to Fionza Consultants not only guarantees timely reporting and filings but also allows you to reduce overhead costs.

Before the engagement begins, our accounting team keeps you informed about all required deadlines and expectations. We proactively prepare all necessary filings in advance to meet stipulated deadlines, providing you with peace of mind.

Annual Reporting and Audit Requirements:

Sole traders and partnerships typically submit simplified versions of annual financial statements.
Limited and limited joint-stock partnerships, as well as certain sole traders and partnerships with income exceeding €2 million, adhere to full financial reporting requirements.
Audits are compulsory only for joint-stock companies and limited liability companies surpassing two of the three specified thresholds.

Board of Director and Shareholder Meeting Requirements:

Companies and limited joint-stock partnerships present financial statements at shareholder meetings within 6 months after the financial year ends.
Board of Directors may need to meet for resolutions in certain companies.

Corporate Income Tax:

Standard corporate income tax rate is 19%.
“Small taxpayer” rate of 9% for businesses with yearly revenues less than €2 million.
Non-residents taxed on Polish-source income; double tax treaty considerations apply.
Certain forms of income, like dividends and royalties, are subject to tax.

Value Added Tax (VAT):

Companies subject to VAT when annual turnover exceeds PLN200,000.
Standard VAT rate is 23%, with reduced rates for specific goods.
VAT filings and payments on a monthly or quarterly basis.
Assistance with registration for Polish Intrastat provided by Fionza Consultants.

Let Fionza Consultants guide you through corporate income tax obligations and ensure compliance with VAT regulations, allowing you to focus on your business without the burden of complex financial and tax matters.

Pros and cons of choosing to register company in Poland

Political Landscape in Poland: Poland, ranked 45th in Transparency International’s 2020 Corruption Perception Index, faces challenges due to opaque public spending and COVID-19-related regulations. Despite this, as a key player in Central Europe, Poland’s membership in political organizations like NATO, the UN, OECD, EU, and G6 contributes to its high political stability.

Economic Overview: Poland’s remarkable economic performance, reflected in consistent GDP growth, places it among the top performers globally. With a sevenfold increase in GDP since 1990, the effectiveness of government liberalization initiatives is evident. In the World Bank’s 2020 Ease of Doing Business Index, Poland secured the 40th position, highlighting its efficient banking sector and ranking as the 6th fastest place globally to secure credit for new businesses.

Social Indicators: Despite Polish being the official language, the country exhibits a “High” level of English proficiency, ranking 16th globally in the 2020 English Proficiency Index. Poland offers a high standard of living, free tertiary education, and a top-tier medical system. Human Development Report 2020 indicates a life expectancy of 75 years for males and 83 years for females, with a low infant mortality rate of 4 per 1,000 deaths. Poland consistently excels in the Programme for International Student Assessment rankings among OECD nations.

Technological Landscape: Poland is a technological hub in Central Europe, fostering foreign investments in high-tech and R&D through Special Economic Zones and Industrial and Technology Parks. Over 40 R&D centers host 4,500 researchers from multinational tech giants like Google, Microsoft, IBM, and Intel.

Legal Environment: Poland’s ruling Law and Justice Party faces criticism from EU legal watchdogs for perceived suppression of the legal system. Reforms have been seen as curbing judicial independence and punishing dissent, raising concerns about constitutional violations.

Environmental Initiatives: As part of the EU’s Natura 2000 network, Poland protects 23 national parks and designated areas. While fossil fuels currently dominate the energy sector, plans to increase renewable energy sources are underway, aiming to elevate the 2019 share of 12.18%.

Looking to register company in Poland?

Contact us to find out more about how to register a business in Poland. Our dedicated and experienced team will revert within the next 24 hours and answer all your queries.

FAQ

What is the best business in Poland?

Poland is one of the leading economies of the Central Europe region, having the largest banking sector and the largest stock exchange (Warsaw Stock Exchange) in terms of market capitalization in East-Central Europe. Its banking and financial sector is very well-regulated and is also one of the largest contributors to the country’s GDP.

How much does it cost to start a business in Poland?

Depending on the business structure chosen, there might be a paid-up capital requirement when starting a business in Certain structures such as a joint-stock company have a minimum capital requirement of US$122,000, though the most common option of a limited liability company only has a requirement of US$1,367. Regardless, Fionza Consultants would recommend at least US$5,000 so as to fund your overhead expenditures as well as initial deposit for corporate account opening with a bank.

As for Fionza Consultants’ engagement fees, this depends on the exact services required from Fionza Consultants. Our fees are inclusive of government fees and all fees will be clearly stated in our engagement letter prior to the start of the engagement. Fionza Consultants believes in transparency with our valued clients and there are no hidden fees.

What is NIP?

NIP refers to the unique Tax Identification Number given to every Polish taxpayer.

What is the currency of Poland?

Poland currently uses the złoty (PLN) as its currency, though it is eventually expected to switch to the Euro due to the terms of their Treaty of Ascension.

Is the Euro accepted in Poland?

Only certain touristy regions will accept the Euro, and even then, not at a favourable exchange rate.

What is KRS?

KRS refers to the Krajowy Rejestr Sądowy, the Polish National Court Register.

Companies registered with the KRS will receive a unique company identification number, REGON.

Will I need a PESEL if I were to pay corporate tax in Poland?

No, PESEL refers to the national identification number, and is only used in personal income tax filings, or that of a sole trader and partnership.

PESEL stands for Powszechny Elektroniczny System Ewidencji Ludności, or the Universal Electronic System for Registration of the Population.

However, if in the course of running your business, you become a Polish permanent resident, or need to reside in the country for more than 2 months, you will need a PESEL.

How can I start an online business in Poland?

To do so, Fionza Consultants will first assist you to incorporate your online company, which involves largely the same steps as the typical process to incorporate in Poland.

For a web-based business, you will also have to buy a Polish internet domain. You then have to find and engage a service for the delivery of your products to your customers, and factor in the costs of such third-party services in your calculation of your business costs. Fionza Consultants can assist you with finding and securing a reliable delivery service for your business.

Register company in Poland